Latest update 2022-04-25
Lindholmen Science Park AB, company organization number 556568-6366, (“Lindholmen Science Park”, “we”, “our”, “us”) is the host of AI Sweden and hence, when you apply for employment at AI Sweden through Team Tailor, we process personal data about you (“Candidates”).
How we are processing personal data in our recruitment processes
What personal data do we process?
We process your first and last name, email address, telephone number, address, photo, CV, educational and professional experience, information from references where applicable and other information provided in application documents or in other ways in the recruitment process as well as interview notes where applicable.
What are the purposes of our processing of your personal data and what legal basis do we base such processing on?
We process your personal data for the following purposes:
- to collect and review applications, CV, personal letters and grades/diplomas etc.;
- to assess and evaluate the Candidate based on the information submitted in the application documents, individually and in relation to other candidates;
- recruitment administration such as the booking of interviews and associated communication;
- to safeguard and exercise our legal rights.
This processing is based upon that the processing is necessary for the purposes of our legitimate interest to recruit employees with the right competence.
We process your personal data by sharing it to specific collaborational partners that are participating in our talent programs.
This processing is based upon that the processing is necessary for the purposes of our legitimate interest to provide and manage talent programs that you have applied for.
We process your personal data as a Candidate based on consent for the following purposes:
- to save your personal data in a candidate pool for possible future available vacancies within Lindholmen Science Park;
We also process your personal data as a Candidate for the following purposes:
- to negotiate with relevant trade unions when applicable;
- to fulfill our legal obligations and to safeguard and exercise legal rights according to the Swedish Discrimination Act (Diskrimineringslagen 2008:567).
This processing is based upon that the processing is necessary for compliance with legal obligations that we are subject to.
From where do we collect your personal data?
We collect the personal data directly from you. In addition to the personal data that you as a Candidate provide us with, we may also collect personal data from the references that you have listed.
Who do we share your personal data with?
We share your personal data with third parties that process personal data on our behalf, so called processors, e.g., supplier of the supply-, support and maintenance of IT- and cloud services, etc. or joint controllers with Lindholmen Science Park, if such transfer is required by applicable law, or if we have another legal ground for such transfers, e.g., third parties that are acting as host organizations to one of our programs, for example as with the program AI Sweden, and therefore need to access some personal data to be able to fulfill their contractual obligations and undertakings followed by the collaboration agreement between the respective host organization and Lindholmen Science Park AB regulating their work within AI Sweden. We have provided specific information about how AI Sweden collaborates with such host-organizations and how this affects the processing of your personal data on AI Sweden’s website, here.
We may also transfer personal data to third parties acting as independent controllers or joint controllers with us, e.g specific collaborational partners participating in our talent programs.
We may also transfer personal data of Candidates to third parties acting as independent controllers, e.g., trade unions, the Swedish government and third parties for the purpose of protecting and exercise our legal rights, in connection with labor law disputes, etc.
For how long period of time is your personal data stored?
Personal data processed for the purpose of employing you for an announced role will be processed for as long as the recruitment process is ongoing and will thereafter be processed for another twenty-four (24) months, for us to be able to safeguard and exercise our legal rights according to the Discrimination Act (Diskrimineringslagen 2008:567). After this mentioned time period, the personal data will be deleted.
If you as a Candidate has given us your consent to save your personal data for possible future recruitment opportunities, the personal data will be saved for twenty-four (24) months from when the initial recruitment process for which you were a part of ended, after that the personal data will be deleted. The personal data will also be deleted if you withdraw your consent. You can easily withdraw your consent at any time by contacting us through the contact information below or by making a request directly in Team Tailor.
Transfer of personal data to countries outside the EU/EEA
We strive to only process personal data within the EU/EEA. When we transfer your personal data to third parties acting as our processors, e.g., supplier of the supply-, support and maintenance of IT- and cloud services, these processors may transfer data outside the EU/EEA on our behalf. In cases where our processors are transferring or processing personal data outside the EU/EEA, such processing is based either on a decision from the European Commission establishing that the country in question ensures an adequate level of protection or appropriate safeguards that ensure that your rights are protected such as standard contractual clauses adopted by the European Commission and supplementary security measures to such standard contractual clauses when necessary.
Below you can read about the rights you have in relation to our processing of your personal data. To exercise your rights, you are welcome to contact us in accordance with our contact information below.
Right to withdraw your consent and object to our processing
For processing activities that we base on the legal basis consent, you have the right to, at any time, withdraw your consent. It is important to note that, if you withdraw your consent, it only applies to processing that has already taken place.
You have the right to object to our processing of your personal data for marketing purposes. You also have the right to object to the processing of your personal data that is based on the legal basis that the processing is necessary for the purposes of a legitimate interest.
Right to access
You have the right to obtain a confirmation from us as to whether or not we process your personal data. If we process your personal data, you have the right to receive information about our processing of your personal data. You also have the right to request a copy of the personal data we process about you.
Right to rectification
You have the right to have incorrect personal data corrected and to have incomplete information completed by providing us with the correct information.
Right to erasure (right to be forgotten) and limitation of our processing
You have the right to request that we erase your personal data (for example, if the personal data is no longer necessary for the purpose of the processing). You may also request that we restrict certain processing of your personal data (for example if you object to the accuracy of the data).
Right to data portability
If you have given your consent to our processing of your personal data or if the legal basis for our processing is to fulfil an agreement with you, then you have the right to obtain the personal data that you have provided to us in a structured, commonly used and machine-readable format. You also have the right to request that we transmit such personal data to another controller or that we assist you in transmitting the data to another controller when this is technically feasible.
Right to complain
You have the right to lodge a complaint with a supervisory authority concerning our processing of your personal data. The supervisory authority in Sweden is (Integritetsskyddsmyndigheten - IMY). See contact information to IMY below.
Our contact information
If you want to contact us with regards to our processing of your personal data, or if you want to exercise your rights in relation to our processing of your personal data, you are welcome to contact us through the contact details below.
Name: Lindholmen Science Park AB
Company organization number: 556568-6366
Postal address: Lindholmspiren 3-5, Box 8077, SE-402 78 Gothenburg
E-mail address: firstname.lastname@example.org
Telephone number: +46 (0)70-820 29 69
Name: Integritetsskyddsmyndigheten, IMY
Postal address: Box 8114, 104 20 Stockholm, Sweden
E-mail address: email@example.com
Telephone number: +46 (0)08-657 61 00